General Info
Getting Started
General Club Information
Commandments
Business Cards
Safety
Waivers
Safety Policy
Avalanche Safety
Accident Reports
Emergency Numbers
Equipment
Volunteer Team
Volunteer Forum
Staying Current
Helping Others
Training Program
Banning Someone
Event Management
Choosing Your Event
Setting up Events
Paid Events
Modifying Your Event
Cancelling An Event
Managing Upcoming Events
Running Your Event
Completing Your Event
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Cancelling An Event
See the User Guide
for how to cancel an event and please note the following COC Policies:
Setting up an event on the COC calendar is a commitment, and we expect
you to take every reasonable step to ensure that an event you set up goes. Please follow these
guidelines in the event that you can't (or don't want to) continue with an event:
- When you first realize that you won't be able to complete one of your events, try to find an
alternative:
- If the weather is bad in one area, perhaps another area is nice - can you do an alternate activity
or choose an alternate location?
- E-mail the event attendees to advise them of the situation and ask if one of them would be
willing to take over the event - give them the opportunity to go anyway even if you won't be doing
the event yourself.
- If you have an emergency and cannot take the time to try to arrange an alternate, notify the
Volunteer Coordinator, Karen and the VC Squad, at volunteer@calgaryoutdoorclub.com. They will step in to
relieve you of these duties.
- If there's no alternative but to cancel, use your "E-Mail" feature (under
"Coordinate", "Future Events") to e-mail the attendees and let them
know why the event is being cancelled then use the web site to cancel it.
- After one or two days, if you no
longer want the cancelled event to show on the calendar, you can use the "Hide Event from Calendar"
button, but do not do this sooner. People who are coming to the site will be confused at best and
irritated/angry at worst if events simply disappear off our calendar without explanation.
Note that
cancelled events are automatically removed from our calendar after the date passes, so there's no
need to remove it yourself unless you want to.
- Note that cancelled events are automatically deleted from the database 90 days after their
posted begin date. Until that time they will appear on the "Cancelled (Past)" list. If you want to
save an event for future use, you should future-date it to ensure it is not deleted. If you have
a "dud" event on the list, you can make it disappear by back-dating it (this will cause it to
go to the "Cancelled (Past)" list and then eventually be deleted).
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