Using the COC Website to Manage Events - Wed, May 5 2021

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Using the COC Website to Manage Events (5/5/2021)

PRE-REGISTRATION REQUIRED:Once you've reviewed the event details, and decided you'd like to join us, you MUST sign up at the bottom of this page.

You are STRONGLY encouraged to read this page in its entirety before signing up. If you'd like to attend, we ask that you abide by our rules and procedures as a time/cost saving process (with an end result of keeping membership free and lower cost events).

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The Basics:
Event Type:Learn
Event Location: Zoom link to be sent to attendees
Date(s) & Time:Wed, May 5 2021  6:00 PM
Registration Cut Off: Wed, May 5 2021 5:00:00 PM
Event Duration:40 Minutes, break, 40 Minutes
Difficulty Rating:D1: Easy
Event Coordinator(s): Rhonda S
You must be logged in to get the Event Coordinator contact information.

Participant Info:
Who's Invited: Members Only, 18 And Older Only
Maximum Group Size:40
Minimum Group Size:2
Number Registered So Far: 1 (Log in to see who's signed up.)
Are Dogs Permitted: No

Itinerary:

Learn how to use the COC website to manage events. ALL are Welcome! Whether you're already a club volunteer, keen to become an event coordinator, vaguely interested in becoming an event coordinator someday, or just want to be a fly on the wall, you're welcome at this event.

Part 1 will be about using the COC website to create and manage a future event. Itinerary:

  1. Creating an event:
    1. Copy existing
    2. From scratch BEWARE THE TEN-MINUTE TIMEOUT!
  2. Special situations:
    1. Paid events
    2. Multi-day events
  3. Managing an upcoming event:
    1. Attendee lists
    2. Waiting list
    3. Reminder e-mail
  4. Q&A

Part 2 will be about COC's policies regarding changing, canceling and completing events, and the tools the COC's website offers you to help with these activities. Itinerary:

  1. Modifying an event:
    1. Commandments 9 and 10
    2. How to
  2. Canceling an event
  3. Completing an event:
    1. Updating attendees
    2. Write-up
    3. Photo album
  4. Q&A

Part 3 will be about finding additional information. Itinerary:

  1. Event Management section in the COC Coordinator Manual
  2. Event Coordination "How To" information on the Andwa Website
  3. Website Features and "Quirks"
  4. Q&A


Required Items to Bring:
Zoom software on your computer
Recommended Items to Bring:
Use our Event Checklists to make sure you have everything you need.

Notes:

- Details of this event are subject to undergo a change at any point in time, with or without warning.
- Notice any errors or problems in the information on this page? Please notify our Content Editor(s), Wendy W and Lynda H., at content@calgaryoutdoorclub.com.

Cost & Payment:
Voluntary Donations:Although there is no cost for this event, please note that the club survives on voluntary donations. Please consider making a donation based on the value you feel you receive from the club. See our How You Can Help page for more information.

Cancellation/Partial Attendance:

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