COC Annual General Meeting (AGM) - Virtual (Google Meet) - Thu, Oct 14 2021

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COC Annual General Meeting (AGM) - Virtual (Google Meet) (10/14/2021)

PRE-REGISTRATION REQUIRED:Once you've reviewed the event details, and decided you'd like to join us, you MUST sign up at the bottom of this page.

You are STRONGLY encouraged to read this page in its entirety before signing up. If you'd like to attend, we ask that you abide by our rules and procedures as a time/cost saving process (with an end result of keeping membership free and lower cost events).

The Basics:
Event Type:Meeting
Event Location:Google Meet
Date(s) & Time:Thu, Oct 14 2021  6:00 PM
Registration Cut Off: Thu, Oct 14 2021 12:00:00 PM
Event Duration:~2.5 hours
Difficulty Rating:D1: Easy
Event Coordinator(s): Duane
Kim Parkin
Leonard Kampel
Rhonda S
You must be logged in to get the Event Coordinator contact information.
Member Cost:None

Participant Info:
Who's Invited: Members Only, 18 And Older Only
Maximum Group Size:50
Minimum Group Size:15
Number Registered So Far: 25 (Log in to see who's signed up.)
Are Dogs Permitted: No


VENUE IS ONLINE - GOOGLE MEET (no special software or account required). Link will be sent out prior to the meeting

This serves as notice of the 2021 Calgary Outdoor Club Annual General Meeting.

We have the basement meeting room at the Joyce on 4th booked in case we can have the AGM in person. Our conservative plan is to have the AGM virtually, but if possible, we will go to the Joyce instead. We will choose the venue by end of September based on registrations/responses. Note that it is NOT possible for us to provide a "combined" venue, with some people attending at the Joyce, and some people attending virtually.

When you sign up, please indicate your preference for venue:

  • Joyce Only: You will come if the meeting is in-person, but you would not attend a virtual meeting
  • Virtual Only: You will attend if the meeting is virtual, but you would not attend an in-person meeting at the Joyce
  • Either: You will attend at the Joyce or virtually - it doesn't matter

We are currently seeking self nominations from anybody interested in running for a position on the Board of Directors. All positions are accepting nominations, including President, Vice President, Director(s), Treasurer, and Secretary. You can read more about these roles here. If you are interested in joining the Board of Directors, please send an e-mail to the Nominating Committee, c/o or alternatively, submit your name in person for a position at the AGM.

Agenda: (to be finalized)
· Call to Order
· Introductions
· Year in Review
· Committee Reports
· Financial Reports & Statements
· Appointment of Auditors
· General Business
· Election of Board of Directors
· Looking Forward...
· Adjournment

Only agenda items will be discussed at the AGM so if you have anything you would like added please submit your comments a.s.a.p. to . And as always, our Executive Committee meetings are open to observers, so feel free to join any time.

Please see Article 4 of the COC bylaws for rules governing 'Meetings of the Society.' Full bylaws can be read here.

Quick Refresher:
· 3.4.2 - Voting Members - Only Volunteer and Active Members in good standing can vote at General Meetings of the Society.
· 4.1.5 - Quorum - Personal attendance by 15 Voting Members at the Annual General Meeting constitutes a quorum.


Required Items to Bring:
Face mask
$ to pay for food / beverages
Recommended Items to Bring:
Use our Event Checklists to make sure you have everything you need.
Personal hand sanitizer
$ to make a donation to the club

How to Get There:
Event Directions:
  1. Virtual: If the AGM is held virtually, we will use Google Meet. There is no software that you need to download, nor account to set up in order to attend. You will be provided with a link, and you click on the link, and voila!
  2. Joyce on 4th: 506 24 Ave SW. We will be in the meeting room in the basement, which has a capacity of approximately 50.


COVID-19 REQUIREMENTS: Participation in this event is conditional upon attendee compliance with the following restrictions: If you have COVID-19, COVID-19- like symptoms, or may have COVID-19 due to a recent exposure, you are expected to withdraw from this event and stay home. We will be more than happy to see you at another event once it is considered safe for you to do so! Failure to comply with this requirement may result in removal from this event and/or future events.

See our COVID-19 Policy for complete information.

- Details of this event are subject to undergo a change at any point in time, with or without warning.
- Notice any errors or problems in the information on this page? Please notify our Content Editor(s), Wendy W and Lynda H., at

Cost & Payment:
Voluntary Donations:Although there is no cost for this event, please note that the club survives on voluntary donations. Please consider making a donation based on the value you feel you receive from the club. See our How You Can Help page for more information.

Cancellation/Partial Attendance: